Author Topic: Saving EOBs  (Read 7999 times)

Zeecy

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Saving EOBs
« on: May 23, 2010, 09:37:08 PM »
I hope this is the right place to post this question.  I have done some searches through the forums & I'm not sure I have found the correct (& maybe legal) answer.

I do billing for my husband's practice, so my question comes not only as a biller but I guess as a provider too.  Is there a specific amount of time I am required to hold on to EOBs?  We bill electronically so when we receive EOBs, whatever payments we have are posted to the system, & denials are documented in the system on the claims as well.  I seem to have bumped into the number 7 several times in my searches but I'm not sure if that's EOB related or just related to patient records used to create claims.  (Source documents?)  So I guess I'm trying to find out if I'm going to need an addition on my home just to store EOBs & how many years worth I will need to hold onto before shredding.

Thank you!

Pay_My_Claims

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Re: Saving EOBs
« Reply #1 on: May 24, 2010, 09:10:58 AM »
some consider it a part of the patients medical record, i don't, but I would check with your states law on record keeping and follow that. We keep at hand 2 years accessible, but the others are kept up to 7 years i believe in storage. With the new electronic records systems on file now, you won't have to add on an addition, just have electronic access to the record. Our EOB's are eventually going to be scanned in. The ones we get via mail. The rest are done electronic and they are on file forever.

DMK

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Re: Saving EOBs
« Reply #2 on: May 24, 2010, 11:57:45 AM »
I do my husband's billing too!

We keep all documents for all active files.  If the patient hasn't been seen in 7 years, the file is shredded.  I've recently read that Medicare is now requiring that a file be kept for 10 years.  Ugh!  That's a lot of paper, and I'm not quite ready to trust a computer enough to scan it all in, they change too quickly, and until the new EHR programs for Chiropractic are approved by Medicare, I won't keep EHR's.

Pay_My_Claims

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Re: Saving EOBs
« Reply #3 on: May 24, 2010, 01:29:07 PM »
LOL, progress progress


dekenn

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Re: Saving EOBs
« Reply #4 on: May 24, 2010, 02:16:14 PM »
Wow.. :o  I thought you guys were all billing companies.... I do my husband's billing also!  I thought I was the only one..I had no experience at all when he started his practice, (12 years ago now!) but do feel like I "kind of" know what I'm doing. :-\.
I actually have kept all the eob's so far... not sure when I'll start shredding.... :)

Pay_My_Claims

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Re: Saving EOBs
« Reply #5 on: May 24, 2010, 02:33:52 PM »
LOL, no we come from various backgrounds in here. This makes it great, you can get the inside info from various sources!!

My question is how do you work for spouses.....yuck!! LOL

DMK

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Re: Saving EOBs
« Reply #6 on: May 24, 2010, 04:23:27 PM »
I guess I'm not the only lucky one!  I consider myself lucky that I LIKE my honey as well as love him.  There are days though.......... ;D  Then I just kiss him and tell him to go DO something!

Michele

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Re: Saving EOBs
« Reply #7 on: May 24, 2010, 08:20:08 PM »
Actually, I would think it might come in handy.  Most of us have things we would love to tell our drs but can't.  BUT if they were our husbands, well then that's a different story!!!    :o
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Pay_My_Claims

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Re: Saving EOBs
« Reply #8 on: May 24, 2010, 09:16:15 PM »
Vomits at the thought of just having a husband more less him being my BOSS!!
 :'(

DMK

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Re: Saving EOBs
« Reply #9 on: May 25, 2010, 11:20:24 AM »
He's not the boss of me!  ;D   But we are able to discuss many more things than what a normal employer/employee would.  It also allows us to fix procedures immediately, rather than continuing to do things wrong until the "employee" can convince the "employer" to change.

Pay_My_Claims

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Re: Saving EOBs
« Reply #10 on: May 25, 2010, 03:47:44 PM »
He's not the boss of me!  ;D   But we are able to discuss many more things than what a normal employer/employee would.  It also allows us to fix procedures immediately, rather than continuing to do things wrong until the "employee" can convince the "employer" to change.

You work for him, he's your boss!!!  ;D Sorry but its so.......you took the whole "honor and OBEY"  to a new level!!!

DMK

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Re: Saving EOBs
« Reply #11 on: May 25, 2010, 04:02:01 PM »
I made them take out the "obey" thing!  I honor and cherish him though.

He's one of the good guys so I don't mind doing what he asks.  I do huff and puff when I'm put out.  He can't really fire me without dinner being burnt!

Pay_My_Claims

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Re: Saving EOBs
« Reply #12 on: May 25, 2010, 08:46:53 PM »
lol , my pastor refuse to let me take out "obey"..uugh

dekenn

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Re: Saving EOBs
« Reply #13 on: May 26, 2010, 09:02:52 AM »
I actually am not in the office, I have a my own office set up at home, so he brings all the stuff home to me.  The good thing is he doesn't know tooooo much about the billing other than the bottom line.  I bill what he tells me to, and as long as the money keeps coming in, he leaves me alone.  The hard part is when I mess up.... I have to tell him  :-[.... and then can't go "home" after and get away from it all!!!

Pay_My_Claims

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Re: Saving EOBs
« Reply #14 on: May 26, 2010, 12:57:00 PM »
Well that is great you don't work in the office together!!