Author Topic: updating hipaa  (Read 2672 times)

rdmoore2003

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updating hipaa
« on: August 13, 2010, 01:51:27 PM »
With all the changes with HIPAA, Does anyone know what the appropriate time is to update hipaa forms?  For example:   In our counseling and psychology office, we have a client that has had continuous treatment for 3 years,  how often do we have the client update a hipaa?  Also, how often should we have them update demographic information?  All this information plus other information is all loaded on a program for electronic medical records.   NO PAPER CHARTS
Regina

Michele

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Re: updating hipaa
« Reply #1 on: August 14, 2010, 08:31:54 PM »
As far as demographic info that is up to you.  Usually it is good to ask if there are any changes at least once a year, usually in January. 

As for HIPAA, most offices just make the patient resign their HIPAA form to indicate that they are aware of the office's HIPAA policies.

Michele
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rdmoore2003

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Re: updating hipaa
« Reply #2 on: August 16, 2010, 03:20:45 PM »
ok  thanks so much
Regina

PMRNC

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Re: updating hipaa
« Reply #3 on: August 16, 2010, 04:45:31 PM »
Also remember that a provider/practice's compliance plan and policies and procedures should actually tell you how often those are to be updated as well as re-signed/filed.  If
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rdmoore2003

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Re: updating hipaa
« Reply #4 on: August 18, 2010, 09:00:46 AM »
Would the compliance plan and the clinic policy be one in the same?
Regina

Michele

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Re: updating hipaa
« Reply #5 on: August 18, 2010, 01:33:49 PM »
Sounds like it could be but 'clinic policy' isn't a term all providers use so we really can't be sure.
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rdmoore2003

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Re: updating hipaa
« Reply #6 on: August 18, 2010, 03:23:24 PM »
Our office's clinic policy tells our process including fees, scheduling, collection efforts, missed appointment procedures, discription of services and informed consent, confidentiality,  testing technicians/assistant, expectations, office hours, and psychiatric emergency information.   Our clinic policy is approx. 3 pages long.   With that said, do you think it would be considered the same?
Regina

PMRNC

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Re: updating hipaa
« Reply #7 on: August 18, 2010, 05:03:09 PM »
That sounds more like policies/procedures. The compliance plan would be separate. The compliance plan would tell you how often forms should be updated, compliance standards, procedures for non-compliance issues, contingency planning, HIPAA, etc etc
Linda Walker
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