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web site to use for Billing Kareo vers Xena vers officeally?

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RichardP:
Names for Office Ally are a bit confusing.  The company "Office Ally" has two parts that we use:  the clearinghouse part, also named "Office Ally", and the Practice Management/Billing Program part, named "Practice Mate.

From within Practice Mate, you enter the relevant data, and then click the appropriate icon to submit that data to billing.  What this does is transfer the appropriate data from the Practice Mate" part to the clearinghouse part, named "Office Ally".

We also have clients on our own proprietary billing software.  At the appropriate point, we print CMS 1500 forms to submit to the insurance carriers.  Except, we "print to disk" (to a text file), instead of to CMS Forms.  In the clearinghouse part of Office Ally, there is a button to click on to load that text file to the clearinghouse.  Office Ally sucks the data out of the text file, and from that point on, the data we submitted by text file is indistinguishable (to Office Ally) from the data that gets transferred over to the clearinghouse side from Practice Mate.

Office Ally is currently free, unless total claims submitted for the month are 50% or more Medicare.

We have separate accounts for each of the doctors for whom we submit data to Office Ally.  We have a Log-on ID and Password for each account.  But it is possible for a billing company to set up one account, in the name of the billing company, and have one Log-On ID and Password.  Once logged on with the billing company ID, you can then work on as many clients as you have that are using Office Ally, without needing to log in for each of them.

Our proprietary billing program creates an independent data file A) for each client, or B) a single data file that contains data for Doctor 1, Doctor 2, Doctor 3, etc.  (MS Access dbase.)  You will not get a data file that you can take with you when you use Office Ally.  You can import a limited amount of data into your client's database at Office Ally.  You can also export to an Excel spreadsheet a limited amount of data from your client's database.  That spreadsheet can then be imported into a different database from a different billing software vendor.  I know about importing and exporting demographic data at Office Ally.  I'm not familiar with importing or exporting financial data, but whether one can do that should be easy enough to determine.

We do the kind of billing that requires a great deal of note-posting to specific accounts, in a way that is immediately visible when the account is accessed.  As of now, Practice Mate does not have the ability to do this.  You can attach notes to a given date of service, but they are part of the data on the screen - they don't "pop up" when the account is accessed.

JuMic:
Thanks all for the info!  I think we are going to stick with officeally (practice mate)for now.  Seems it does what we need, we know it and it is free.  Richard it sounds like there might be some additional benefits to change as we build our practice.  Thanks for the detailed answer.

knkkeaau:
I like TotalMD- they are 99.00/month for unlimited providers, and they link with Office Ally for your clearinghouse. They do charge a one-time 99.00 set-up fee for your billing company, and they charge by the # of billers (per computer) accessing the system, so if it's just one biller, it's 99.00/month regardless of how many providers you are billing for. If you have need for more billers using the system, it is another 99.00 per biller and it gets discounted with more billers using the system. Hope this helps.

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