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Leaving a office please help

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PMRNC:
If they did not meet the payment terms of the contract, Merry is right, they are in breach which means you can terminate the contract just check to see what your termination clause says. Mine gives a time frame if invoice is not paid..etc.
You MUST update your contract. I mean no offense but a 3 page contract is not going to have even half of what you really need to cover yourself. A termination clause should state exactly when a contract can be terminated, reasons why, and what steps are taken once contract is done. You do NOT give back any of your source documents, those are yours and by law you need to retain them. If they want copies, I don't see how you can deny them w/out covering this in your contract. That will be your problem if they want reports, data, etc, those things are not spelled out so they have the wiggle room, not you. I would send them the letter as intended, include some sort of verbiage in the letter that you will be happy to provide final reports upon payment of your final invoice.  Hopefully if you are charging a % of revenue you have gone over the terms of termination with regards to this?

Merry:
Never give docs back.  Just going through a Medicare audit wiith a client and they questioned the billing service.  They wanted to be sure what was
billed was actually the same info on
the source docements. If they want it
back,  make copies and charge for
your time ahead of doing it.  I know
this must be stressful for you.  I hope
we are helping.  For certain you are
helping others with this experience.
  For anyone who wants a great
reference for writing a contract look on
 the images of the books here on the
left.  "WRITE A KICK BUTT CONTRACT" FOR YOUR MEDICAL BILLING SERVICE"

AnthonyMBA:
Linda and Merry left some good advice.

If after you send your letter of intent to the client and he/she doesn't pay, I would recommend  finding a lawyer who also provides collection services so that you can have at least a chance of receiving the money that you are owed. If you live in IL, I have a few that I can refer you to. 

Billing2:
Thank you all for the help. I have redone my contract.

I will be leaving the office on May 1st.

Merry:
Was there any backlash over this.  Thanks for sharing your situation.  I am sure that others learned from your posting your own situation. 

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