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Carrying Software Cost

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mbloom:
Is it inappropriate to change your contract to no longer include the software fee in your rate?

Michele:
I'm assuming you mean a current contract with a provider.  Does the contract specify a term?  For example is the contract effective until say June 1, 2016?  If the contract is in the current term, does it specify if and how changes can be made?  I can't advise you legally, but if you don't specify how changes may be made then you may have to approach the provider about revising the current contract.

mbloom:
Your line of thinking is correct. I no longer want to offer this benefit as its adversely effecting my overhead by doing this and the patient billing for this particular client. I was going to send them a letter advising that as of xx/xx/xx date, software costs will no longer be included. I just wondered if anyone else has had any experience with that. I need to do it, but I am concerned of adverse reaction of appearing unprofessional. :-\

mbloom:
* OR appearing unprofessional

Michele:
So currently you do not charge them a software fee but you would like to start, correct?  If you have a contract that spells out your fee and that is not included you may have to wait until the contract expires.  But this is a legal issue and I do not have a legal background.  Check with a lawyer to be safe.  My personal opinion is that if you are not charging them and you have a contract you can't start charging unless you are renewing the contract.

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