Author Topic: Proof of timely filing options  (Read 1145 times)

Chiro Billing Collect

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Proof of timely filing options
« on: January 05, 2021, 11:10:51 PM »
We currently send all of our no fault paper claims thru firm mailing (bulk certified mail). I am looking for other options to send them where I can get proof of timely filing in the event that we ever need it to have a claim processed but skip the trip to the post office. I was considering Stamps.com but it looks like they only offer individual certified mailing and not bulk. This would cost significantly more than the bulk version. Open to other suggestions that would be mode efficient and cost effective. This is for paper claims only. Thank you.

Michele

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Re: Proof of timely filing options
« Reply #1 on: January 06, 2021, 11:07:54 AM »
We use stamps.com but I don't believe they have a bulk option either.  Ridiculous that they won't accept anything other than proof from the PO. 
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Chiro Billing Collect

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Re: Proof of timely filing options
« Reply #2 on: January 06, 2021, 02:02:34 PM »
Do you send multiple claims in one envelope? I am wondering if I should try the certified mailing option thru Stamps.com but only one envelope per insurance carrier. We are doing individual envelopes for each patient as of now.

Michele

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Re: Proof of timely filing options
« Reply #3 on: January 06, 2021, 02:25:33 PM »
Yes, we send multiple claims in the same envelope.  We have had to provide proof of mailing and it's never been an issue.
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Chiro Billing Collect

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Re: Proof of timely filing options
« Reply #4 on: January 06, 2021, 10:37:13 PM »
I am assuming that you are able to keep a record of the mailing on Stamps.com? I am looking into it now as an option. Thanks for your input.

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Re: Proof of timely filing options
« Reply #4 on: January 06, 2021, 10:37:13 PM »

Michele

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Re: Proof of timely filing options
« Reply #5 on: January 07, 2021, 10:34:18 AM »
Yes, there is a print history that allows you to go back and print a receipt and proof of mailing.
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Chiro Billing Collect

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Re: Proof of timely filing options
« Reply #6 on: March 09, 2021, 04:18:14 PM »
We are loving this option! So much more efficient than trips to the post office. Do you add the "certified mail" option to each envelope?

Michele

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Re: Proof of timely filing options
« Reply #7 on: March 10, 2021, 03:26:42 PM »
I don't add certified mail.  I simply do the email tracking option.  It assigns a tracking number and it's in the history so there's my proof!   ;D
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Re: Proof of timely filing options
« Reply #7 on: March 10, 2021, 03:26:42 PM »